CORPORATE GOVERNANCE REPORT
(CONT’D)
The Manager’s disclosure policy requires timely and full disclosure of all material information relating to LMIR Trust by way
of public releases or announcements through the SGX-ST via SGXNET at first instance and then including the release on
LMIR Trust’s website at
.
The Manager, through its Investor Relations Officer, also uses other channels of communication with Unitholders and
investors to keep them informed of corporate developments such as:
•
Analysts’ briefings subsequent to announcement of quarterly results;
•
One-on–one / group meetings or conference calls, local/overseas non-deal specific roadshows;
•
Participation in forums and seminars organised by various financial institutions and attended by selected investors;
•
Responding to queries submitted to the Manager via electronic email or phone calls; and
•
Annual reports.
Unitholders are accorded the opportunity to raise relevant questions on LMIR Trust’s business activities, financial performance
and other business matters and to communicate their views at the general meetings. The Directors, Chairmen of the
Board Committees, representative(s) of the Trustee, external auditors, independent financial advisers and legal counsels
attend the annual or extra ordinary general meetings to address the Unitholders’ queries. Unitholders are encouraged to
participate in the question and answer sessions, whereby minutes of the proceedings, including any substantial queries
raised by Unitholders in relation to the agenda and the accompanying responses from the Board and the Management
are subsequently recorded, prepared and minuted.
As recommended by the Code, all resolutions at general meetings are voted on by way of poll and Unitholders are informed
of the voting rules and procedures. This allows all Unitholders present or represented at the meetings to vote on a one-
Unit-one-vote basis. There are separate resolutions at the Unitholders’ meetings on each substantially separate issue.
Resolutions are not “bundled” unless resolutions are interdependent and linked so as to form one significant proposal. The
voting results of all votes cast for or against each resolution with the respective percentages are announced at the meeting
and on the SGXNET after the meeting.
ADDITIONAL INFORMATION
DEALINGS IN LMIR TRUST UNITS
The Board has adopted a code of conduct to provide guidance to its Directors and officers on dealing in LMIR Trust’s units
(“Units”). A director is required to give notice to the Manager of his/her acquisition of Units or changes in the number of
Units he/she holds or in which he/she has an interest, within two business days after such acquisition or occurrence.
In general, the Manager’s policy permits directors and employees of the Manager to hold Units but prohibits them from
dealing in such Units:
1.
during the period commencing one month before the public announcement of LMIR Trust’s full year results and
(where applicable) property valuation and two weeks before the public announcement of LMIR Trust’s quarterly
results and ending on the date of announcement of the relevant results or, as the case may be, property valuation;
and
2.
on short term considerations or at any time whilst in possession of price sensitive information.
The directors and employees of the Manager are expected to observe insider trading regulations at all times.
ANNUAL REPORT 2015
53
