ANNUAL GENERAL MEETING OF THE UNITHOLDERS TO BE HELD ON 25 APRIL 2024
DATE AND TIME OF AGM
The Board of Directors of LMIRT Management Ltd. (the "Board"), in its capacity as manager of Lippo Malls Indonesia Retail Trust ("LMIR Trust", and as manager of LMIR Trust, the "Manager) refer to the Manager's announcement dated 3 April 2024 on the Notice of Annual General Meeting ("AGM") of LMIR Trust, and wishes to inform Unitholders that the AGM will be convened and held physically at Village Hotel Changi, Basement 1, Square Ballroom, 1 Netheravon Road, Singapore 508502 on Tuesday, 25 April 2024 at 10:00 a.m. (Singapore Time).
Our Chairman of the Board, Mr Murray Dangar Bell, and Executive Director and Chief Executive Officer, Mr Liew Chee Seng James, will conduct the proceedings of the AGM and address substantial and relevant questions which Unitholders have submitted in advance after the deadline on 5:00 p.m. (Singapore Time) on Monday, 15 April 2024 and have not already been addressed prior to the AGM, as well as those substantial and relevant questions received at the AGM itself.
1. Questions & answers
Unitholders, including CPF and SRS investors, or, where applicable, their appointed proxy(ies) or corporate representative(s), may submit substantial and relevant questions related to the resolutions to be tabled for approval at the AGM in advance of the AGM. Such questions must be submitted by 5:00 p.m. (Singapore Time) on Monday, 15 April 2024 in the following manner:
- electronically via email by completing the Submission of Questions Form provided below and on the SGX website at the URL https://www.sgx.com/securities/company-announcements and sending the same to LMIR Trust's Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd. at lmirtagm2024@boardroomlimited.com; or
- in hard copy by completing the Submission of Questions Form provided below and on the SGX website at the URL https://www.sgx.com/securities/company-announcements and sending the same by post to the office of LMIR Trust's Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., 1 Harbourfront Avenue, #14-07 Keppel Bay Tower, Singapore 098632.
The Manager will endeavour to publish the responses to all substantial and relevant questions (which are relevant to the resolutions to be tabled for approval at the AGM) received from Unitholders by 5:00 p.m. (Singapore Time) on Monday, 15 April 2024 on this website, and will also be made available on the SGX website at the URL https://www.sgx.com/securities/company-announcements before trading commences on Friday, 19 April 2024. The Manager will also address any substantial and relevant questions which have been received after the deadline on 5:00 p.m. (Singapore Time) on Monday, 15 April 2024 and have not already been addressed prior to the AGM, as well as those substantial and relevant questions received at the AGM itself, will be addressed during the AGM. Where substantially similar questions are received, the Manager will consolidate such questions and consequently, not all questions may be individually addressed.
Ask questions at the AGM
At the AGM, Unitholders, including CPF and SRS investors, or, where applicable, their appointed proxy(ies) or corporate representative(s) can also ask substantial and relevant questions related to the resolutions to be tabled for approval at the AGM, at the AGM itself. To do so, Unitholders, including CPF and SRS investors, or, where applicable, their appointed proxy(ies) or corporate representative(s), must be registered and authenticated to ask questions live at the AGM.
The Chairman of the AGM will conduct the proceedings of the AGM and, together with the directors and senior management of the Manager, will endeavour to address the substantial and relevant questions raised during the AGM which are related to the resolutions to be tabled for approval at the AGM.
The Manager will publish the minutes of the AGM which will include the responses to the substantial and relevant questions which are addressed during the AGM on this website, and will also be made available on the SGX website at the URL https://www.sgx.com/securities/company-announcements within one month from the date of the AGM.
2. Vote, or appoint proxy(ies) to vote, at the AGM
Live voting will be conducted during the AGM for Unitholders, including CPF and SRS investors, or, where applicable, their appointed proxy(ies) or corporate representative(s) attending the AGM.
A Unitholder who wishes to exercise his/her/its voting rights at the AGM may:
- vote live at the AGM;
- appoint the Chairman of the AGM as proxy to vote on their behalf at the AGM; or
- appoint a proxy(ies) to vote at the AGM on their behalf at the AGM.
A corporation, being a Unitholder, may by resolution of its directors or other governing body authorise such person as it thinks fit to act as its representative at the AGM and the person so authorised shall upon production of a copy of such resolution certified by a director of the corporation to be a true copy ("the Requisite Document"), be entitled to exercise the powers on behalf of the corporation so represented as the corporation could exercise in person if it were an individual.
Printed copies of the Proxy Form will be sent to Unitholders. In addition, the Proxy Form may be accessed as provided below and will also be made available on the SGX website at the URL https://www.sgx.com/securities/company-announcements.
A Unitholder who wishes to submit a Proxy Form or Requisite Document, whichever is applicable, must do so in the following manner:
- if submitted by post, by lodging it at the office of LMIR Trust's Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at 1 Harbourfront Avenue, #14-07 Keppel Bay Tower, Singapore 098632; or
- if submitted electronically via email, by attaching and sending a clear PDF copy of it to LMIR Trust's Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at lmirtagm2024@boardroomlimited.com,
in each case, by 10:00 a.m. (Singapore Time) on Monday, 22 April 2024, being 72 hours before the time fixed for the AGM.
A Unitholder who wishes to submit the Proxy Form must complete and sign the Proxy Form, before submitting it by post to the address provided above, or before scanning and sending a clear PDF copy by email to the email address provided above.
The Proxy Form must be signed by the appointor or his attorney duly authorised in writing. Where the Proxy Form is executed by a corporation, it must be either under its common seal or signed on its behalf by a duly authorised officer or attorney. Where the Proxy Form is executed by an attorney on behalf of the appointor, the letter or power of attorney or a notarially certified copy thereof must be lodged with the Proxy Form, failing which the Proxy Form may be treated as invalid.
The Manager shall have the right to reject any Proxy Form which is incomplete, improperly completed or illegible or where the true intentions of the appointor are not ascertainable from the instructions of the appointor specified on the Proxy Form. In addition, in the case of Units entered in the Depository Register, the Manager (a) may reject any Proxy Form if the Unitholder, being the appointor, is not shown to have Units entered against his or her name in the Depository Register as at 72 hours before the time appointed for holding the AGM, as certified by CDP to the Manager; and (b) shall be entitled and bound to accept as accurate the number of Units entered against the name of that Unitholder as shown in the Depository Register as at a time not earlier than 72 hours prior to the time of the AGM, supplied by CDP to the Trustee and to accept as the maximum number of votes which in aggregate that Unitholder and his proxy are able to cast on poll a number which is the number of Units entered against the name of that Unitholder as shown in the Depository Register, whether that number is greater or smaller than that specified by the Unitholder or in the Proxy Form.
3. Annual Report 2023
In line with LMIR Trust's sustainability efforts to limit paper wastage, we are adopting an electronic copy of LMIR Trust's Annual Report 2023, which is accessible at the URL https://lmir.listedcompany.com/ar.html and on the SGX website at the URL https://www.sgx.com/securities/company-announcements.
Nonetheless, any Unitholder who wishes to receive a printed copy of the Annual Report 2023 should submit his/her/its request in the following manner:
- if submitted by post, by lodging it at the office of LMIR Trust's Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at 1 Harbourfront Avenue, #14-07 Keppel Bay Tower, Singapore 098632; or
- if submitted electronically via email, by attaching and sending a clear PDF copy of it to LMIR Trust's Unit Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at lmirtagm2024@boardroomlimited.com,
no later than 5:00 p.m. (Singapore Time) on Thursday, 11 April 2024.