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LIPPO MALLS INDONESIA RETAIL TRUST ANNUAL REPORT 2014
Notice of Annual General Meeting
of the Unitholders
Explanatory Note:
The Ordinary Resolution (3) in item 3. above, if passed, will empower the Manager from the date of this Meeting until the
date of the next AGM of the Unitholders of LMIR Trust, or the date by which the next AGM of the Unitholders of LMIR
Trust is required by law to be held or such authority is varied or revoked by LMIR Trust in a general meeting, whichever is
the earlier, to issue Units, make or grant instruments convertible into Units and to issue Units pursuant to such instruments,
up to a number not exceeding, in total, 50% of the total number of issued Units (excluding treasury Units, if any) in LMIR
Trust, with a sub-limit of twenty per cent. (20.0%) for issues other than on a
pro rata
basis to Unitholders.
For determining the aggregate number of Units that may be issued, the percentage of issued Units in LMIR Trust will be
calculated based on the total number of issued Units (excluding treasury Units, if any) in LMIR Trust at the time this Ordinary
Resolution is passed after adjusting for new Units arising from the conversion or exercise of the Instruments or any convertible
securities, the exercise of unit options or the vesting of unit awards outstanding or subsisting at the time when this Ordinary
Resolution is passed and any subsequent bonus issue, consolidation or subdivision of Units.
Notes:
1.
A Unitholder entitled to attend and vote at the AGM of the Unitholders of LMIR Trust is entitled to appoint not more
than two proxies to attend and vote in his/her stead. A proxy need not be a Unitholder of LMIR Trust.
2.
Where a Unitholder appoints more than one proxy, the appointments shall be invalid unless he/she specifies the
proportion of his/her holding (expressed as a percentage of the whole) to be represented by each proxy.
3.
The instrument appointing a proxy must be deposited at the office of LMIR Trust’s Unit Registrar, Boardroom Corporate
& Advisory Services Pte Ltd, 50 Raffles Place, #32-01 Singapore Land Tower, Singapore 048623 not less than
forty-eight (48) hours before the time appointed for holding the AGM.
Personal data privacy:
By submitting an instrument appointing a proxy(ies) and/or representative(s) to attend, speak and vote at the AGM
and/or any adjournment thereof, a Unitholder (i) consents to the collection, use and disclosure of the Unitholder’s
personal data by LMIR Trust (or its agents) for the purpose of the processing and administration by LMIR Trust (or its
agents) of proxies and representatives appointed for the AGM (including any adjournment thereof) and the preparation
and compilation of the attendance lists, minutes and other documents relating to the AGM (including any adjournment
thereof), and in order for LMIR Trust (or its agents) to comply with any applicable laws, listing rules, regulations
and/or guidelines (collectively, the “
Purposes
”), (ii) warrants that where the Unitholder discloses the personal data of the
Unitholder’s proxy(ies) and/or representative(s) to LMIR Trust (or its agents), the Unitholder has obtained the prior consent of
such proxy(ies) and/or representative(s) for the collection, use and disclosure by LMIR Trust (or its agents) of the personal data
of such proxy(ies) and/or representative(s) for the Purposes, and (iii) agrees that the Unitholder will indemnify LMIR Trust in
respect of any penalties, liabilities, claims, demands, losses and damages as a result of the Unitholder’s breach of warranty.
